How to export exercise data from a computer to another
1. General information
Polar-software are designed to be used in one computer. There have appeared needs to copy exercise data from athlete's computer to another computer, e.g. for use of coach or researcher. If there is need to move only heart rate files, they can be copied to chosen place in target hard disk. Heart rate files copied this way can be opened in Polar software by the Open HR File function. While acting this way, all the information saved by athlete are lost, e.g. Diary entries.
Information from Diary (and similar) is saved to database, which can be recognised from extension .dbf. If you want to use this data, you need to copy them to target hard disk as well.
Heart rate files and databases have to be linked together, to be able to see heart rate data in the Diary. This link works if database knows where heart rate files are saved. To keep the link, while data are copied, settings in athlete's and coach's computers have to be similar. Copying data from several athletes' computer to one computer, creates more specifications for locating databases and heart rate files.
This instruction tells you one way to solve this problem.
NOTE! Be careful while creating directory structure and copying data.
Directory structure has to be completely similar in source computer and in target computer to keep link between databases and heart rate files.
2. Where to save heart rate files
2.1. Instructions for athlete
1. Install the software onto your computer. In the beginning of the installation software suggests that software is installed to C drive into Polar directory and databases are created to Database subdirectory in Polar directory. (e.g. C:\Polar\Database\)
During the installation it is set that HR files will be saved to Polar directory. (C:\Polar)
Don't change it, follow the instructions.
2. Create a person onto your Polar software to be able to save exercise data. Person is created from Options-menu. Choose Persons and then Select Persons. Press button New and fill in the information asked. Don't yet change location where HR files are saved, let it be the directory which is suggested during installation. (e.g. C:\polar)
1. Create a following directory structure to your C drive. You can make new directories e.g. by My Computer or File Manager - utility programs.
- Create directory called HRdata to C drive (C:\HRdata\)
- Create a subdirectory to HRdata directory. Give your name for the subdirectory. (e.g. John)
- Create a subdirectory to subdirectory "John", which name consists of initials of your first and last name and of training year. (e.g. JH1998) All the heart rate files from year 1998 will be saved to this subdirectory. To guarantee the compatibility, it is recommended to use 8 characters at the most in the name of subdirectory.
As default the software saves all the HR files from one year to same directory. To increase clarity, you can create subdirectories e.g. for each month, or for 3 months or for 6 months. If you create subdirectory for each month, name of the subdirectory consists of your initials, month and last characters from year (e.g. JH1198). This will also help moving, copying data and backuping, if you have a lot of exercise data in a year.
If you create different subdirectories onto your computer, remember that directory structure has to be exactly the same in the computer where to exercise data will be copied to. Take concern also that to guarantee compatibility, don't use more than 8 characters in the names of the subdirectories.
3. Change the path, which is showing where HR files are saved in Polar software. It can be changed from Options menu and Persons in there. Select your person (your name) from opening Select Person dialogue and click the Edit button.
Change HR File Location from opening dialogue (on the bottom). E.g. hr-files from year 1998 are saved to initials1998 directory, which means that our sample person John's HR file Location would be c:\Hrdata\John\Jh1998\
2.2. Instructions for coach receiving data
1. If Polar software isn't installed to your computer, install it now. Software suggests to install the software to Polar directory in C drive and to locate databases to Database subdirectory in Polar directory. (C:\Polar\Database\)
HR files are saved to Polar directory during the installation. (C:\Polar\)
Don't change it but follow suggestions.
2. Create similar directory structure, as in this sample. Athletes have made similar structure to their own computers.
- Create HRdata-directory to C drive. (C:\Hrdata\)
- Create a subdirectory into HRdata for each member of your team.
Note! Directory names have to be same as they are in athletes' computers.
- Create a subdirectory for each person. The name of the subdirectory consists of person's initials and training year.
Note! Also these directories have to have same names as directories in athletes' computers. Hr-files, from the year in question, are saved into these directories.
If you have created e.g. monthly subdirectories into athlete's computer, create similar subdirectories to coach's computer as well.
Remember that directory structure has to be exactly the same in the athlete's computer and in the computer receiving the data.
3. Where to save databases
3.1. Instructions for athlete
The athlete doesn't have to change the location of the databases. They can be saved to directory C:\Polar\Database\ as was suggested during installation.
3.2. Instructions for coach receiving data
Copy databases from each athlete to directory named after the athlete: C:\HRdata\name\ (e.g. C:\HRdata\John\). Copying is done after receiving databases and hr-files from the athlete. If you are copying databases from same athlete during same year, replace old databases by the newer ones.
Selecting person is done chancing database location settings in Polar software. The change is done in Options menu, and there in dialogue which opens by Preferences command.
4. Copying exercise data to computer receiving data
4.1. Instructions for athlete
Copying data to a diskette
To avoid risks concerning copying data - mostly human mistakes - it is good to follow following instructions.
Use two diskettes even you would be able to copy all the data to one diskette.
Copy databases to the first diskette and heart rate files to the second diskette.
It is good to write on the diskette label:
1. Whose diskette it is (name) and when the data was copied (date)
2. What data is included into which diskette (databases, HR files )
3. From which period copied data is (dates)
1. All databases to one diskette. Databases are located to directory C:\Polar\Database\
Databases are files, which have dbf-extensions. Copy all of them to a diskette.
2. Heart rate files of exercises to second diskette. HR files of exercises are located to subdirectory called C:\HRdata\your name\InitialsYear\ (e.g. C:\HRdata\John\JH1998\) Heart rate files have hrm-extension. Copy them to second diskette.
Give diskettes to the coach.
Transferring data by e-mail
Compress files and databases e.g. by WinZip software to zip files. Give name database.zip for zip-file that includes databases and training.zip for zip-file that includes HR files.
Send these zip files to your coach as attachment files by e-mail.
4.2. Instructions for coach receiving data
Receiving data from diskettes
1. Copy all databases to directory which belongs to the person in question. (e.g. C:\HRdata\John\)
Note! When you are copying same person's second time in a year, replace earlier copied databases with newer ones.
Note! Be careful when you copy databases! Make sure you don't mix exercise data between athletes.
2. Copy heart rate files to exercise data directory. (e.g. C:\HRdata\John\Jh1998\)
Note! Keep diskettes as backup copy!
Receiving data by e-mail
1. Copy database.zip person's database directory, which is in question. (e.g. C:\HRdata\John\)
Note! Be careful that you copy data to right directory, so you won't mix athletes' exercises.
2. Copy training.zip to person's, exercise data directory, which is in question. (e.g. C:\HRdata\John\Jh1998\)
3. Unzip each zip-file in the directory in question. Check in Winzip-software from Extract to, that files will be unzipped to correct directory.
5. Using exercise data in Polar software
5.1. Instructions for athlete
When you fill in exercise data and transfer memory from the heart rate monitor, select the person, as normally, choose your name. (e.g. John)
If you already have used the software and transferred memory and have now done changes told earlier, your Diary won't find heart rate files linked to it. If you want also to link these old heart rate files to Diary, it is still possible to restore this link.
Transfer heart rate files to directory that has been created now. Open Diary dialogue. Click HR Data button from Heart Rate Data dialogue. There is an Attac button, which you can use to attach again heart rate file to exercise in question.
Remember to change path to heart rate file directory while year changes.
The change is done in Select Person dialogue, which opens from Person command in Options menu. Write the right directory to the bottom of the opening dialogue, to HR File Location
Note! If you want to transfer heart rate files without databases and you want to add information about the exercises, you can use Notes function. It can be found from Edit menu. This text is saved to heart rate file and transfers with it.
5.2. Instructions for coach receiving data
Run the software and change the database location according to person whose exercise data you want to look at. The change is done in Preferences dialogue from Options menu.
Change the directory to be C:\HRdata\person's name\ in Database Location box. The sample person would choose C:\HRdata\John\ to the directory path.
Now you just open the exercise you want to check.